“If your dream only includes you, it's too small.”

Join Noble Hearts HR Consulting as a Contract Front Desk - Administrative Assistant in the heart of NYC! This exciting role offers the opportunity to support our legal team with administrative tasks, ensuring the smooth operation of our office. Your contributions will be vital in maintaining an organized and efficient office environment.

ARE YOU A GOOD FIT FOR THIS FRONT DESK - ADMINISTRATIVE ASSISTANT JOB?

To excel as an Administrative Assistant - Client Services Specialist at Noble Hearts HR Consulting, candidates must demonstrate proficiency in using the Microsoft Office suite and data entry systems. Successful applicants will possess strong interpersonal skills, effective communication, and exceptional organizational capabilities. The role requires individuals with a high school diploma or equivalent, with some college.

Prior experience in customer service and administrative roles is advantageous, particularly in a legal environment. Candidates should exhibit cultural competency and sensitivity to diverse perspectives, with the ability to handle sensitive information with discretion. Fluency in languages other than English may be a plus for fostering inclusivity.

The ideal candidate will showcase meticulous record-keeping skills and the ability to multitask and prioritize tasks efficiently in a dynamic and fast-paced consulting environment.

• Efficient Notification System: Notify attorneys promptly of visitor arrivals and provide necessary forms with clear instructions for completion.
• Information Resource: Respond to inquiries and provide accurate information, ensuring a smooth experience for all visitors.
• Language Access Advocate: Ensure effective communication with language assistance tools, fostering inclusivity.
• Welcoming Environment Maintenance: Keep the reception area clean, welcoming, and fully stocked, creating a positive first impression.
• Meticulous Record-Keeping: Maintain visitor and call logs accurately to ensure accountability.
• Efficient Internal Communication: Communicate effectively with staff about appointments, calls, and visitors, facilitating seamless coordination.
• Appointment Management: Handle scheduling and rescheduling, demonstrating flexibility and organizational prowess.
• Professional Correspondence: Draft correspondence with minimal errors, maintaining professional standards.
• Data Entry Excellence: Perform accurate data entry to ensure smooth operations.
• Case Tracking Expertise: Utilize case tracking systems for efficient management.

OUR TEAM NEEDS YOU!

We're looking for talented individuals like you to join our team and help us achieve our goals. We want to hear from you if you're passionate, driven, and committed to making a difference! Don't wait - apply now and take the first step towards a fulfilling career with endless possibilities. Let's work together to make great things happen!